Group Policies

Placerville, CA Group Hotel Stays

  • All the policies below apply equally to whole or partial inn rentals. As you plan a group getaway and research hotels in Placerville, consider the planning details below.
  • We ask and encourage you to talk with us about your interests, both so that we may assist you in maximizing the benefits and to determine if your event is a good fit for the facilities.
  • Events such as family gatherings, wedding rehearsals, and pre-wedding activities such as photographs, hair and makeup, will generally result in additional charges. Please call us at (530) 621-0901 for more information.

Scope:

  • Notwithstanding anything to the contrary written elsewhere, the following Terms, Cancellation, and Refund Policies apply to all group reservations (reservations consisting of three rooms or more)

Terms:

  • Please note that non-registered guests are not allowed on the property unless agreed upon by the innkeepers in advance. Additional charges may apply to accommodate extra persons.
  • There is a two-night minimum on group reservations unless we have specifically waived that requirement in writing. The total balance is due and payable no later than 60 days in advance of your arrival, individually and/or as a group, otherwise your reservation is automatically cancelled.
  • Booking a block of rooms is a privilege not a right. Moreover, we reserve the right not to accept your booking of a block of rooms at our sole discretion (a rare occurrence). Keep in mind that we want to discuss whether your group reservation will work for both us and you before you make a financial commitment. 

Cancellations and Refunds

Cancellations Prior to 60 Days: If you cancel, or are automatically cancelled, before 60 days prior to your arrival, the following refunds apply depending on which of the three booking options you have chosen:  

  • “Option #1: 100% Paid by Group Leader”: fully refundable less 10% of the total room charges.
  • “Option #2: Individual Booking + 10% Administrative Surcharge”: The Administrative Surcharge is non-refundable. Individual bookings receive a full refund less 10% of the total room charges reserved.
  • “Option #3: Open Booking”: individual bookings receive a full refund less 10% of the total room charges reserved.

Cancellations Within 60 Days:

  • Cancellations between 60 and 30 days ahead of arrival are refunded 50% of the total room charges.
  • Cancellations between 30 and 15 days ahead of arrival are refunded 25% of the total room charges.
  • Cancellations within 15 days of arrival are non-refundable
  • The 10% Administrative Surcharge, if applicable, is never refundable.

Thank you for your consideration. Please call us at (530) 621-0901 for more information or to discuss any questions or concerns. Our primary goal is to help you make your event an incredible and memorable one.

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